KF-R: COMMUNITY USE OF SCHOOL FACILITIES PROCEDURES and RULES
The following rules apply to the community use of school facilities:
A. Tobacco, vaping, and marijuana use is prohibited. Organizers must clearly announce at the beginning of the event/activity to all those present that there tobacco use is prohibited on school grounds or in school facilities.
B. No drinking of alcoholic beverages is permitted.
C. Activity shall be restricted to that area for which permission is granted.
D. The activity shall not extend beyond the hours approved in the request.
E. All programs shall be planned so they do not interfere with the regular day-school schedule.
F. Any organization using the facility shall be responsible for moving its equipment to the facility.
G. The supervisor in charge of the activity shall be present before the activity is due to start, and is to remain with the group until all have left.
H. In the absence of the building principal or administrative personnel, the custodian is charged with the responsibility for the facility.
I. School authorities must have free access to all rooms at all times.
J. Where custodial presence or kitchen assistance is needed, an hourly charge will be assessed and must be pre-paid at least 5 days prior to the use of the facility.
K. Room(s) or facility used by applicant will be carefully examined after use. The applicant will make good promptly for any loss or damage occurring as a result of use of school property. Kitchen facilities shall be washed and sanitize after use per the instructions given by the on-scene kitchen employee. User shall be responsible for appropriate clean-up.
L. No school property or equipment is to be altered or removed from the premises without official authorization.
M. No reservation will be completed until this application is returned and approved by the Superintendent.
I agree on behalf of the organization herein named, that all members and guests will observe these rules and that we, individually, and as an organization, will assume full financial responsibility for any and all damages done to ________________________________________ (name) school property during the aforementioned period of use. We also agree that our organization will at all times hereafter indemnify the above named school against any loss, damage or expense of any kind, which said school may sustain or incur because of use of the above described building by our organization, and we will further hold said school harmless for loss or injury of any kind in connection therewith.
o An organization contacts a school to indicate a desire to use the facility.
o If a school would like to use a facility in another District school, this same process applies.
o Designated school personnel complete the:KF-E1 - Facility Use Request Form-March 2019
o Note: leave “charges due” blank.
o Note: ensure you have contact information for someone from the organization for a follow-up call regarding cost and/or other details.
o Check the requested date(s) and time(s) with the District Activities/Athletics Director for potential conflicts before submitting form.
o Send the completed KF-E1 Document to the superintendent’s administrative assistant.
o The Superintendent’s administrative assistant will present the completed form to the superintendent.
o Superintendent will determine the cost, as applicable, and contact the responsible party (include organization contact person’s email address).
o If the responsible party accepts the charges, the superintendent will sign the form.
o Superintendent’s administrative assistant will send the form back to the building administrator.
o Superintendent’s administrative assistant will send a copy of the form to the facilities manager.
o Superintendent’s administrative assistant will send a copy of the form to the Accounting Manager who will invoice the organization and monitor.
o If the use of a school kitchen is involved, superintendent’s administrative assistant will also send a copy to the school nutrition director.
o The facilities manager will assign custodial staff and communicate their responsibilities involving any event taking place after normal hours or when school is not in session.
o Once a custodian is assigned to the event, the responsible party must pay a contractual minimum of two hours of custodial overtime whether or not the event is canceled.
Signature/Date Organization Representative:
Signature Superintendent/Date:
Approved or Denied (circle one) and sign:
Definitions:
“Use” shall mean the lighting, chewing, inhaling, smoking, ingesting, vaping, applying to the skin or public display of any tobacco product or marijuana.
“Smoking” shall mean the inhaling, exhaling, burning or carrying any lighted or heated cigar, cigarette, pipe or joint, or any other lighted or heated tobacco or plant product intended for inhalation, including hookahs, marijuana, and marijuana concentrate, whether natural or synthetic in any manner or in any form. “Smoking” also includes the use of an electronic smoking device which creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking in this policy. Non-smoked marijuana products including, but not limited to, edibles are also included in this policy."
"Marijuana" means the leaves, stems, flowers and seeds of all species of the plant genus cannabis, whether growing or not. Concentrated marijuana, and products comprised of marijuana and other ingredients that are intended for consumption or other use such as, but not limited to, edibles, are also included in this definition.
Adopted: July 22, 1997
Revised: September 9, 2000
November 5, 2013
April 3, 2018
November 7, 2023